Online Registration for the Professional Congress and Academic Conference in Argentina

Introduction

Event management is a complex process that requires a significant amount of planning, organization, and execution. Currently, there are various tools and technologies that can help event organizers carry out their activities more efficiently and effectively. In this regard, the event management platform is a fundamental tool for any company or organizer that wishes to hold an event successfully.

With the help of this platform, organizers can manage all aspects of the event, from planning to execution, in a centralized and efficient manner. Additionally, the event management platform can help organizers capture leads and contacts, which can be highly beneficial for companies that want to increase their customer base. The ability to centralize management and optimize event performance not only enhances the attendees' experience but also maximizes the return on investment for exhibitors and sponsors.

PROBLEM

Scattered Registration and Manual Payments

Exhibitors, attendees, students: each pays differently (transfer, cash, payment link) and reconciling takes weeks. We offer a variety of prices and payment options, including pay-per-use and customized modes, to adapt to the specific needs of each client and maximize the efficiency and effectiveness of their events.

Multi-track Agenda and Room Changes

The program continuously shifts; printing agendas creates confusion and rework. Using notifications and mobile applications is essential to keep attendees informed about any changes to the agenda.

It is crucial to implement good control in the management of room changes to ensure that all attendees are aware and inconveniences are minimized.

Tedious Accreditation

45-minute lines to deliver credentials, print badges, and pay onsite registrations. Using advanced technology, such as NFC technology, can significantly improve the efficiency of the accreditation process. Furthermore, the use of portable devices facilitates access control, data capture, and interactive surveys, enabling more agile and effective management during events.

Corporate Billing

Companies require invoice A with VAT split and CUIT; your current platform does not interface with AFIP. It is crucial to have an integrated system with AFIP for billing, ensuring efficiency and regulatory compliance.

Poor Lead Capture for Exhibitors

Booths have no way to scan badges and capture data efficiently, losing value for sponsors. It is crucial to personalize every touchpoint in events to align them with the brand's identity and improve the connection with attendees.

Inaccurate ROI Reports

You do not measure attendance by session, registration origin, or post-mailing conversion rates, which hinders generating detailed reports on gathered data and analyzing the success and return on investment of your activities.

Manual Attendance Certificates

The academic area generates diplomas one by one, sending PDFs by mail weeks later. It is important to highlight that, in many cases, holographic signatures and the presentation of paper certificates remain essential for certain official documents.

SOLUTION

Fanz digitizes the end-to-end experience. Our mobile app offers advanced features such as real-time data capture, agenda customization, and lead management, improving participation and efficiency in event management.

1. Multi-ticket Registration and Unified Gateways

• General Admission, Student Pass, Gala Dinner, Premium Workshop.

• Installment, debit, credit, MercadoCredito or Mercado Pago payment, all unified in the dashboard.
  
  
  

2. Interactive Agenda with Live Updates

• Instant changes if a room is moved. Our platform offers enterprise-level technology, ensuring maximum quality and effectiveness in event management.

• Additionally, it facilitates connections during events, allowing attendees and organizers to establish significant and valuable relationships.
  
  
  

3. Express Accreditation

• Registration QR code valid for printing badge at a kiosk or picking up pre-printed credentials.

• Average time per attendee: 11 s.
  
  
  

4. Full AFIP Integration

• Automatic billing A/B/C by ticket type; PDF is sent to the corporate email at the time of payment.
  
  
  

5. Automated Remarketing

• Fully automated email sends to bring back ticket buyers.
  
  
  

6. Analytics Dashboard

• Live attendance by room, drop-out percentage, traffic origin, and mailing conversion.
  
  
  

7. Heat Map

• Detailed statistics with exact location per ticket buyer so you can target your next advertising exactly where you will get more buyers.
  
  
  

8. Corporate Coupons

• Generate discount codes per company; visible ROI for sponsor.
  
  
  

9. AI Post-event Survey

• Automatic summary of thousands of reviews with actionable insights for the next edition.

Our platform has a global reach, enabling event organizers worldwide to manage their events with advanced tools.

SUCCESS STORY – Endeavor Argentina

Endeavor Argentina (+20,000 attendees, +100 speakers) sold with its own domain, reduced accreditation lines from 45 min to 7 min, centralized the management of all its venues in one place, and generated thousands of visitor reviews to continuously improve their product using Fanz.

CTA

Simplify registration, accreditation, and billing in one step.
Request your 15 min demo and migrate your next congress to Fanz.