Introduction

At our company, we are dedicated to offering an innovative platform for event management that optimizes the experience for both organizers and participants. Our service sales focus on providing high-quality solutions for event organization. With our platform, clients have access to a wide range of options that help them achieve their goals. One of our success stories is an annual educational event we manage for a university, where students and professors gather to celebrate the beginning of a new academic cycle. Regarding payments, we offer flexible options so participants can make the payment safely and conveniently.

PROBLEM

Heterogeneous events, scattered systems

The faculty organizes congresses, charity shows, interfaculty games, and TEDx talks; each area uses a different platform or charges at the door. Furthermore, there are no search tools to find suitable templates for raffle tickets based on different criteria such as color or style.

Slow financial reporting

The treasury requires AFIP invoices, attendee lists, and bank reconciliation for each event; organizers send disconnected spreadsheets. Also, the lack of a collection of professionally designed raffle ticket templates hinders efficient event organization.

Disconnected purchase experience from the university brand

Students land on external domains that promote third-party events; the institutional image is diluted.

Weak access control

Counterfeit IDs and free gate-crashers cost thousands in lost revenue and security issues.

Lack of post-event engagement

At the end of the talk, there is no central database to invite participants to the next edition.

SOLUTION

Fanz University Ticketing centralizes management in a single suite.

1. Multifaculty, multi-account

   

• Each academic secretary has its panel and wallet, but the rectorate sees global metrics.
  
  
  

2. Differentiated sales flows

   

• Congresses with accreditation and credential; concerts with QR ticket; sports with season pass.

• The tool facilitates efficient sales and reservations management.
  
  
  

3. Institutional white label

   

• Subdomain tickets.universidad.edu.ar, official colors and shield.

• E-mails signed by the university: brand coherence and trust.
  
  
  

4. Complete AFIP integration

   

• Automatic Invoice A/B/C; mass download for Treasury.
  
  
  

5. QR validation + smart ID card

   

• Dual scan: entrance + student code to avoid gate-crashers.

• Offline mode for campuses with weak signal.
  
  
  

6. Digital memberships and credentials

   

• Annual pass to cultural activities in Google Wallet; one-touch access.
  
  
  

7. Global and faculty dashboard

   

• Filterable metrics by day/week/month and event selector.

• Export CSV for BI or Power BI.
  
  
  

8. Real-time notifications

   

• Slack alert or email when a congress reaches 90% capacity.
  
  
  

9. Marketing automation

   

• Segment by major, year of study, or extracurricular activity; send reminders and surveys.

• The drag and drop feature allows easy customization of event designs.

Cost Reduction and Sustainability

By leaving behind paper tickets, the university achieves a significant reduction in costs related to ticket printing and distribution. This change is not only economically beneficial but also contributes to environmental sustainability by reducing unnecessary paper usage and promoting greener practices.

Agile and Centralized Management

Implementing a digital ticketing system allows for more agile and centralized management of ticket sales and event access control. This facilitates the organization and tracking of attendees, improving operational efficiency and ensuring events proceed smoothly.

Strengthening Institutional Identity

A white label ticketing system provides the ability to customize the platform with the university's logo, colors, and style. This ensures that students and attendees interact with the university's brand at all times, increasing trust and enhancing the coherence of the user experience.

Integration of Modern Payment Methods

The ability to integrate secure payment methods, such as credit cards and digital wallets, facilitates the purchasing process for users. This not only improves user satisfaction but also boosts ticket sales by offering convenient and accessible payment options.

SUCCESS CASE – ITBA University

ITBA University unified multiple events in Fanz, saved 120 hrs/month in accounting reconciliation, and doubled attendance at its events. Additionally, the university has raised significant funds through event organization. The platform has facilitated event organization in various ways, enabling design customization, accepting payment methods, and efficiently capturing emails.

Purchase CTA

Centralize all your campus events in 15 min.

Book your demo and launch your university ticketing today.

Our platform offers flexible options for event organization, allowing you to create and manage free content efficiently. Additionally, ticket sales automation improves efficiency and simplifies management without requiring advanced technical knowledge.